Payroll and HR
Payroll, where your records already are.
Between the software that runs the company and the one that pays it, there is always a file someone retypes — and two versions of the truth drift apart. Konseo keeps the employee file, the contract, the leave and the payslip, and posts the entry in the same books.
One foundation, one engine per country, a dated rate table
The foundation knows no rates: it holds employees, contracts, the month and the payslips. The country engine does the maths. Every rate, ceiling and bracket carries its effective date and its source, so correcting a rate never means touching the software — and a validated month keeps the table it was computed under.
Five steps, and whatever blocks is named
The check explains each alert and offers its move: a negative net pay blocks validation, a salary below the grid minimum points back to the contract, a missing social security number is filled in without leaving the screen. Before anything is locked, a checklist — inputs complete, alerts accepted, rate table re-read.
Payroll access is granted by name
View, prepare, validate: three rights no role carries by default — not even the administrator, who has to grant them to themselves. Everywhere else, only the total wage bill is visible: the payroll entry has one line per account, never a named net pay. Every payslip opened is written to the log.
From the hiring contract to the leave balance
The employee file and the staff number Konseo assigns; permanent, fixed-term and internship contracts with their amendments and renewals; the contract written from your templates and signed electronically; paid leave, earned at each validated month, booked by HR or requested by the employee, and provisioned.
XAF 100,000 a year on the SME and Practice plans · included on the Institutions plan
The payroll month
The month’s four figures — gross payroll, net pay due, employer contributions, total cost — stay in view from end to end, provisional for as long as the month is open.
- 01
Open
Months open one after another, once the previous one is validated. The first one takes over the year’s running totals.
- 02
The inputs
Bonuses, allowances, overtime, deductions and advances, grouped by family, each with its tax treatment spelled out. Fixed items and last month’s are offered; one item can be added to a whole team in a single move.
- 03
Check
Gross, net, employer contributions and the gap to last month, employee by employee, with a preview of the payslip — the real one, rendered by the chain that will print it.
- 04
Validate
Payslips are locked, numbered and fingerprinted; the payroll entry reaches the accounting draft, each line under the name of its account.
- 05
Pay and declare
Net pay due by payment method, the figures for the declaration, the delivery of payslips, and closing once everything is paid.
A payslip that proves itself
The payslip is the most forged document there is: for a loan, a lease, a visa. The one Konseo issues carries a QR code at its foot and six digits printed underneath. The bank, the landlord or the authority scans it, types the six digits, and reads the answer: genuine, or replaced by a corrected payslip — with that one’s number and date.
The code is a second factor
The QR code alone is not enough: the six digits exist only on the paper. Five attempts, then verification closes for a quarter of an hour — and an invented link answers exactly like a wrong code.
Only what can be compared
The company and its tax number, the employee, the period, the payslip number, gross, net, and the date it was locked. Never the breakdown of contributions, never an address, a phone number or a social security number: the checker checks, and learns nothing more.
Nothing to sign, nothing to stamp
The employer has no certificate to produce and the checker no account to create. The payslip proves itself, the day it is handed over as well as ten years later.
The employee is told, and it is in writing
Leave booked, moved, cancelled, or a year-end closure imposed on everyone: these are the decisions that get reopened six months later, when nobody remembers what was said. Konseo writes to the employee every time, in the company’s name and in their language — French, English, Portuguese — and keeps the record of what went out.
The message goes without being written
Booked, changed, cancelled, set by a closure, or a sick leave recorded: each case has its own email, with the dates, the previous period struck through when it changes, the days deducted, the return date and the balance left. Nobody writes it by hand, so nobody forgets to write it.
WhatsApp, because that is what gets read
The same notice opens pre-filled in the HR officer’s WhatsApp, who sends it from their own account — Konseo never writes on WhatsApp on your behalf. The opening is recorded in the log. And with no address on file nothing goes out by email: the screen says so, rather than letting you believe the employee was told.
Balances left to pile up are visible
Above a threshold you set — one year of entitlement, eighteen days in Cameroon — the employee’s file carries the flag and offers to invite them to take their leave. A balance that piles up is a liability growing on the balance sheet, and a team that never rests.
One closure, the whole company at once
The annual closure is booked once for every active employee: the count appears as you type, anyone already on leave over those dates is flagged instead of being counted twice, and each one gets their email. The days are in the month’s payroll with no re-entry.
What the employee receives
What comes out of it
- Locked payslip
- Payroll ledger
- Payroll journal
- Figures for the DIPE return
- Payroll entry in the draft
- Employment contract
The payslip reaches the employee through a personal link, never as an attachment: the e-mail carries no amount, no payslip number and no staff number, and the link expires and can be revoked. From that same link, the employee reads their leave balance and files a request — with no account to create.
Sold as an option on the SME and Practice plans — “HR and Payroll”: payroll, employee files, employment contracts and their archive — and included in the Institutions and projects plan. Never in Solo, which employs no one. A practice keeps it file by file, each sealed from the others; an institution splits an employee’s cost across its projects, in percentages that add up to exactly one hundred.
The country, and what an expert must confirm
Konseo payroll is Cameroonian today, in CFA francs: social security, income tax and its additional cents, housing and audiovisual levies, the local development tax, the minimum wage check, and the figures for the DIPE return. The foundation is ready for other countries; until their engine is written, we do not announce them. And before the first real payroll run, a payroll expert confirms your rates, your items and your grid: what we ship are dated default values, which you replace without touching the software.
What payroll does not do: it does not file returns electronically and does not produce the DIPE file — it gives you the figures to carry over; it triggers no bank transfer and no mobile money payment, it records what was paid; it does not track hours; it handles neither loans nor final settlements.
A demonstration on your own documents.
Bring three receipts and a live project: we put them through in front of you. We reply within 48 h.